Post EIF application process

Notification of application status

By the end of October you will be notified of the result of your application. You will receive an email and directing you to your EIF online account. You must login to your account where you will be able to view your letter notifying you of the outcome of your application.

Please note if you have selected post as your preferred method of communication you will receive all information and instructions via post.

2009 successful applicants - post allocation process

Your online application status will produce a letter notifying you of the outcome of your application. If you have been successful it will outline the amount and special conditions of your grant. Here's what you need to do:

Read and accept contract

• Click the link in the letter to open your contract for conditions of funding. Carefully read the funding contract and special conditions of the grant.
• Tick the accept or decline box in the letter to confirm your position.
• This contract must be accepted or declined no later than 1 December 2009.
• If you decline the contract for conditions of funding, you will be asked to give a reason why and will not be able to uplift the grant.

Complete the satisfaction survey

• Click the link in the letter to open and complete the EIF satisfaction survey.
• Your feedback is very important to us, and by completing the survey you may win a household compost bin!

Starting your project and getting paid

Once you have accepted the conditions of your grant you are ready to begin your project. Here's what happens next:

Begin your project

• You will have until 1 November 2010 to uplift your grant. Please note that no payments will be authorised until you have accepted your contract for conditions of funding.

Buy the goods and services

• Pay for the goods and services used in your project and then seek reimbursement from the ARC for the contracted amount.
• Please ensure you carefully read the special conditions stated in your contract under section 5 funding allocation. If you do not comply with any conditions you may not be reimbursed.

Invoice the ARC

• You can access an invoice form tailored specifically to your project via your EIF online account.
• Complete this invoice form online and attach copies of all full receipts relating to the project (or post to EIF Co-ordinator), including a species list for native plant purchases.
• When you submit this online invoice form the details will be emailed to the EIF Co-ordinator, who checks it and then organises payment by direct credit to the bank account supplied in your application form.

Final reporting

• On completion of your project you are required to fill in a final report form which can be accessed from your EIF online account.
• Complete the final report form online and attach ‘before' and ‘after' photos of your project.
• All final reports must be received by 1 December 2010.

Important Notes:

• We only make payment to the name of the organisation or individual noted in the Contract for Conditions of Funding. This is to ensure compliance with Inland Revenue auditing.
• If invoicing for plants, please include the species name for plants (e.g. the latin name), the size of the plant (e.g. PB2-PB5), the cost of each plant and the total amount.
• ARC will process your funding payment by direct credit to your bank account as quickly as possible. Please note there may be delays in payment to recipient's bank accounts for the month of June.
• ARC will not pay suppliers directly. They cannot invoice ARC on a group/organisation or individual's behalf.
• If you are unable to access EIF online or are unable to attach required documents please contact the EIF Co-ordinator for the postal process details.

If you have any questions please feel free to contact the EIF Co-ordinator, Courtney Gallen on 09 366 2000 ext 8255 or courtney.gallen@arc.govt.nz

Good luck with your environmental initiative!